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Home / Solution Overview / Modules / Vendor Evaluation Forms

Vendor Evaualtion forms

MediTract's Vendor Evaluation Forms (VEF) Solution automates the distribution, submission and management of electronic forms for the evaluation of third party vendors and service providers. VEF enables an organization to track the completion of these forms by identified responsible parties and document their responses.

In recent years, a host of new accreditation and regulatory directives have required healthcare organizations to track quality performance metrics for vendors that provide direct patient care. As a best practice, many organizations have also started to proactively assess contracts with non-clinical vendors as well. The MediTract VEF solution eases the evaluation of service providers by replacing inefficient paper processes with a standardized solution that is configurable, comprehensive and easy to use.

Vendor Quality Measurements Compliance

Custom fields within the solution enable administrators to document standards of care performance measurement details, which enhance reporting capabilities and demonstrate adherence Joint Commission leadership standards, LD.04.03.09 requirements as well as CMS Conditions of Participation. Quality monitoring of clinical and non-clinical contracts results in reduced waste and increased effectiveness of overall operations at the fiscal level

Additionally, MediTract gives administrators a powerful tool to reduce costs through enhanced management of fees, accelerator provisions, end-of-term cost increases, and by providing all of the data necessary to consolidate/standardize vendor and services.

IMPLEMENTATION

With your currently deployed MediTract solution, you have already completed the heavy lifting. Your Contract Library forms the foundation for the VEF solution. Our client services team will consult with your organization to custom-build your VEF database aligning your current use, processes and future goals. In addition to configuration and training, our team can also perform back-end services such as re-designation of current contract classifications as clinical or non-clinical.

Features and benefits:

• Link evaluations to their corresponding contracts.
• Assign vendor evaluations to appropriate responsible parties.
  
• Automatically distribute email notifications to responsible parties with hyperlinks to pending evaluations.
  
• Monitoring and evaluate overall contractor performance based on standards established by the organization, Joint Commission, DNV, etc.
  
• Choose from different scoring methodologies to meet your particular needs (Met/Not Met, Numeric Scale, etc.).
  
• Create watch lists of potential risks requiring further review or remediation
  
• Document mitigation efforts of identified risks .
  
• Create detailed matrix reporting for board meetings, review committees or other requirements.
  
• Deploy with peace of mind – 128 bit encryption, role based security, etc.

For more information on the Vendor Evaluation Forms Solution, please contact info@tractmanager.com
or call 1-877-492-8490 to speak with a client relations representative directly.